AGM- April 28th, 2011 minutes

HMBCCS AGM- April 28th, 2011 Minutes

Present- Jacquie, Bart, Paula, Craig, Viki, Karyn, Tracey, Lisa, Jen, Andrea, Anna, Marina, Sara, Lindsey, Lu, Carrie, Alene, Kate, Leah. Sue, Katherine, regrets.

633pm called to order (Kate acting as Secretary)
Adopt agenda, Kate, Leah seconded
Adopt minutes from AGM-April 21, 2010 (last years meeting) Kate, Leah
seconded

Guest Speaker Hillary Griffiths, from CCRR, on Keeping the flame of
commitment to childcare alive. Followed by snack break

Chair report: Adjustment to creating one job from what was previously two: Pre-school/day-care manager + OOSC manager. New accountants took over lastsummer. Fundraising included Silent Auction + other activities $3208.00

Manager’s Report:
Combining the 2 managerial jobs into one. New staff- Jen Hoyle. First year
having to pay rent to SD46 was a big financial hit. Carpet removed in OOSC
rooms by SD46 and lino put in. Summer programs included: golf, 4 cats, fish hatchery. Workshops- music, yoga, drama. Christmas Social was a huge hit. Thanks to staff, and Board.
Treasurers Report:
Treasurer was unable to attend. Kate read out information. We ended the
calendar year at a deficit, by the numbers. Still adjusting to new accountants, new manager’s new position, and new billing system.

Fundraising Idea brainstorming session- Fabulous ideas everyone- thank you!!!-Carrie Kimberly won participant’s gift.

Election:
Thanks to Jacquie for leading us this past year, and also to the board. The
whole executive resigned.
Jacquie Chess- chair
Kate Roussos- vice-chair
Aileen Perret- secretary
Katherine McKenna- treasurer
New Executive nominations and election results:
Chairperson- Leah Goard , Kate nominates Leah Goard for Chair, Viki
seconded. Unanimous.
Vice- Chair- Lisa Kitt, Viki nominated Lisa Kitt, Anna seconded, Unanimous.
Treasurer- Carrie Kimberly, Viki nominated Carrie Kimberly, Leah seconded. Unanimous.
Secretary- Kate Roussos, Leah nominated Kate Roussos, Viki seconded.
Unanimous.
Members at Large- Viki Pauls, Marina Stjepovic, Sue McGeachy, Jen
Muldowney. Katherine McKenna. Jacquie Chess. Unanimous.

Striking Committees:
Fundraising- Jen Muldowney and Anna Allcock to co-chair, Kate, Lu Devries,
Alene Barry, Carrie Kimberly, Lisa Kitt, Staff- Jenn Hoile, Sara McKinlay,
expressed interest as needed- Paula, Bart.
Grant Finding & Writing- Karyn, Jen, Lisa, Anna.
Personnel- Viki, expressed interest as needed-Marina.
Finance- Viki, Lindsey, Kate
Maintainance- Lindsey to liase as needed.

Next regular Meeting: Tuesday, May 24th 6pm-8pm in the Pod.
As always, please let us know if you need childcare. Closed 8:39pm.

Published Minutes Oct 20th, 2009 meeting

Halfmoon Bay Childcare Society

Board Meeting Minutes October 20 2009

1. Call meeting to order: 6:05pm
2. Adopt Agenda
3. Adopt Minutes from Sept 23 2009: Need to adopt Sept 23 meeting minutes Nov 25 2009
4. OOSC Report
5. Daycare/Preschool Report
6. Treasurer Report: ACTION:  clarify with HMBCCS bookkeeper  “Other Income” under Revenues and the $ for the van under Transportation.  report back to board Nov 25 2009.

Old Business:

1. Benefits for HMBCCS employees
2. Silent Auction: Final total raised from the HMBCCS Silent Auction at the HMB Country Fair this summer was $2841.00. A thank you went in the newspaper.
3. Gaming Grant Application
4. Special Meeting of HMBCCS co-chairs and managers with bookkeeper Sept 30 2009:

New Business:

1. Kindercare Parent fee complaint
2. Complaint letter from a preschool parent to the HMBCCS board regarding the increase in fees for the preschool and daycare program Jan 2010:
3. HMBCCS Kid’s Talent Show
4. Proposal to simplify programs at the daycare/preschool
5. Fundraising Committee: Need to look at more ways of generating money for the society.
6. Hiring Committee for OSCC/KC manager position:
7. Sue Lamb to come to talk with board: Tabled
8. Staff Wage increase: Tabled (as mentioned above in Old Business)

Meeting Adjourned: 8:15pm

Next Meeting: Wed Nov 25 2009 6pm HMBCCS OSC building

HMBCCS Meeting Agenda- June 18,2008

Halfmoon Bay Child Care society Agenda –  June 18^th, 2008

Adoption of Agenda

Adoption of Minutes of last meeting

Financial Report

Daycare/ Preschool  Report

OOSC/ Kindercare Report  

Old Business

Van  (variety club)

Kindercare moving (work party)

Confirmation on grant committee (Jacquie and Brenda)

New Business

Garage sale for daycare and Roots at country fair and other fundraising ideas

Break in  ( two missing bikes) surveillance cameras??

Dance fundraiser outcome

Additions:

Next meeting      Meeting Adjourned

April 2008 meeting minutes

Agenda for the April 18, 2008 HMB Child Care Society meeting.

• Financial Report
• Daycare and Preschool Report
• Out of School Care Report
• Staff Reviews
• Tabling Policy and Procedures updating
• Invitations to the AGM

Agenda for Feb 20th/08 Meeting

• FINANCIAL REPORT
• OUT OF SHOOL CARE REPORT:
• KINDERCARE REPORT:
• PRESCHOOL/DAYCARE REPORT
• POLICY AND PROCEDURES UPDATE
• CRAFTBOOK FUNDRAISER UPDATE
• NEWS FROM PAC
• STAFF REVIEWS 
• STAFF PARTY

NEW BUSINESS:  Fundraising ideas;  web site to share info with the publicNext meeting;  March 25th, 2008 6:30 at the POd